What is an Employee Attendance Management System?

The attendance management system is a process where you can identify when an employee has clocked in and out, how many employees have attended the office, manage their schedule, tracking working hours.

Attendance can track by recording hours, using a sheet, and register; the best way to track employee attendance is the HR software.

Maintaining accurate employee attendance records is essential for managing the workforce effectively. With an attendance tracking system, employers can easily keep track of their employees’ attendance and productivity, which helps in planning and scheduling workloads.

Here are some listed benefits of time and attendance software that will help you get insights into why you should implement, Employee attendance management.

1. Accurate attendance tracking

The employee attendance management system easily automates and eliminates the need for manual attendance tracking and automates the process, reducing the risk of errors.

2. Time-Saving

What would be easier for you, manually logging in the attendance or an HR software that easily clocks in and out your Employee’s attendance records? If you have time and attendance software in place, you can save a lot of time and make sure you can focus on more critical tasks.

3. Improved productivity

It helps an organization to have better insights into employees’ attendance patterns and helps them understand where they can improve and help boost productivity.

4. Better compliance

Attendance management systems can help organizations comply with labor laws and regulations by accurately tracking employee attendance and types of leave records.

5. Cost-effective

It helps organizations save money by reducing the administrative burden of manual attendance tracking and leave management processes.

6. Data Storage

The software helps store data at one location, whereas an HR manager can easily detect and find employees’ attendance history and information if required.

Why Employee Attendance is Important?

For big or small businesses, you must maintain attendance to track employees. The attendance of your employees is a reflection of their credibility and work ethic. An employee who attends regular office is more productive. When employees are absent, it can disturb workflow and deadlines & decrease productivity. Also, it increases overtime costs and the need to hire temporary or assign additional work to other Employees.

So, how do you currently track your employee attendance? Are you still relying on manual methods such as paper timesheets or Excel spreadsheets? If so, it’s time to consider a more efficient and accurate manner, such as attendance management software. With attendance management software, you can easily track employee attendance, monitor tardiness and absenteeism, and generate detailed reports. It saves time, reduces the risk of errors, and helps make informed decisions.

What are the Benefits of using Attendance Management Software for HR?

1. Reduce Attendance Report

The software helps you generate accurate attendance reports and reduces the risks of errors. You can manage employees’ overall productivity through the software by checking their attendance patterns and making necessary changes.

Some of the errors include the following

1. Incorrect attendance record and data entry.
2. Miscalculation of salary, overtime charges, bonuses, incentives, etc.
3. Calculation error in leave balance, working hours.
4. Lack of documentation.
5. Employee shift schedule.

2. Real-Time Tracking

You may track employee attendance in real-time (clock in and clock out) using time and attendance software. You can also set alerts for delays or absenteeism. This function aids in upholding workplace discipline and enhancing general productivity.

3. Productivity

Time and attendance software can provide valuable insights into staff attendance habits, helping managers identify areas for improvement and increase efficiency. By analyzing attendance data, managers can pinpoint which teams or departments are having difficulty and take action. It can improve task planning, scheduling, and workload management, making it easier to manage and organize tasks effectively and manage products more systematically.

Here are some tips for increased Employee productivity

1. Provide support and needful training.
2. Work-life balance
3. Reward and recognization
4. Positive work environment.
5. Provide feedback

4. Employee Discipline

Through the software, you can easily maintain employee discipline. For example, after implementing the software, an employee would timely come and leave the office, which will help keep a proper form of decorum and discipline. In addition, the software will help you identify employees who are habitual offenders, and you can help you take action accordingly. It ensures that employees adhere to company policies and regulations, promoting a culture of accountability and responsibility.

5. Maintain Company Policy:

Maintaining attendance with implemented company policies reduces absenteeism, improving productivity & engagement. Also, it helps ensure legal compliance with company policies, such as overtime and leave policies.

StartupHR Toolkit provides 3000+ HR documents, including Attendance Policies, Punctuality guidelines, leave policies, etc. you can edit this document in word, docs & excel format. Then, implement these policies in your organization to maintain compliance.

Best HR Software to Track Employee Attendance

1. KekaHR

KekaHR is a massive and well-known HR Software company that provides end-to-end solutions in HR software. Keka’s software has revolutionized the HR industry by offering a complete end-to-end solution that caters to the unique needs of every business, no matter how big or small.

Some features that KekaHR provides are

1. Flexible policies for remote working employees

2. Real-time integration with biometric devices

3. Track time from Wifi or using IoT devices

4. Custom approval workflows

2. Zimyo

Zimyo’s payroll software is a one-stop solution for all your HR needs. It’s a feature-rich, cloud-based management system that caters to the unique needs of your business. With Zimyo, you can streamline your payroll process, ensure compliance with statutory regulations, and make timely employee payments.

These are the list of features that Zimyo provides 

1. Multiple Time Tracking Options

2. Real-Time Biometric Integration

3. Flexible Remote Work Policies

4. Custom Approval Workflows

3. Craze

Craze has quickly become the top choice for HR and Payroll software among fast-growing companies. Its people operating system automates HR, IT, and finance workflows. Using Craze is quick and hassle-free, and the company promises minute response times for onboarding and support. A modern user interface, real-time sync across apps, and affordable pricing distinguish this product. There are no limits on policies, document storage, salary structures, or other processes!

Features provided by Craze related to 

1. Employee lifecycle management

2.Automated, compliant payroll processing

3.Leave management system with payroll sync

4.Attendance and time tracking

5.Geolocation and geofencing rules

6.Equipment management

7.PF, PT, TDS reports and exports

8.Employee Self-Service (ESS) with payslips and reimbursements

9.Accounting software integration

10.Contractor management and payments

4. 247HRM

247HRM is a comprehensive HR software solution that simplifies and automates various HR processes. The software offers a wide range of features that cater to different aspects of HR management, including recruitment, onboarding, attendance tracking, leave management, payroll processing, performance management, and more.

Features provided by 247HRM related to 

1. Flexible Shift Management

2. Define rules such as employee schedules, grace periods, overtime rules, and holiday rules.

3. Rewards

4. Multiple time recorders

5. Zoho

Zoho People is a cloud-based HR management software that offers an all-in-one solution to streamline various HR processes. One of the key benefits of Zoho People is its user-friendly interface, which allows HR professionals to navigate and manage multiple HR tasks easily. The software is also highly customizable, enabling organizations to tailor it to their needs and requirements.

Attendance management features you get from Zoho

1. Check in/out through web, mobile, and within defined geographies

2. Customize your attendance policies

3. Integrate your attendance devices

4. Regularize attendance

5. Schedule shifts

6. HROne

HROne is a cloud-based software offering various features to simplify HR processes and optimize workforce management. One of the key benefits of HROne is its user-friendly interface, which allows HR professionals to manage their HR tasks. The software is also highly customizable, enabling organizations to tailor it to their needs and requirements.

Features offered by HROne 

1. Leaves

2. Attendance

3. Overtime

4. Holidays

5. Shifts

6. Work Timings

7. Paid Days

8. Clocking Time

9. Arrear Days

10. Mobile App

7.GreytHR

GreytHR Software was established to deliver affordable and effective software solutions in the HR sector to global companies. Since 2009, they have achieved this through their flagship product, greytHR – India’s first-ever fully integrated cloud-based HR and payroll software. With its robust automation capabilities and cost-efficient features, greytHR has become the preferred choice for over 20,000 leading brands worldwide, including Chai Point, Volvo, Teamlease, and Hexaware.

Features offered by GreytHR 

1. Third-party Attendance Hardware

2. Web sign-in through the GreytHR portal

3. GreytHR Geo mark

4. Selfie Attendance

5. GreytHR Visage

6. Geotag